BRILLIANTED
BrilliantEd — School Management System
A complete records, timetabling, results and fee platform for basic-education boards, private school groups and tertiary institutions — built to keep working when the network does not.
What BrilliantEd is
BrilliantEd is a school management platform that Brilliant Esystems has built, deployed and supported since 2016. It holds the learner record from first enrolment to final result, and joins it to timetabling, fee billing, library, boarding, biometric attendance and parent communication in a single database. It is bought by state universal basic education boards, ministries of education, private school groups running several sites, and tertiary institutions that need a single registry across departments. Everything is written in the language a Nigerian school registry actually uses — term, session, class arm, continuous assessment, school fees, fees office — rather than translated from a foreign product.
The problem it solves is fragmentation. In most institutions we survey, enrolment is captured on paper, results live in spreadsheets on individual laptops, fees are reconciled by hand against bank tellers, and nobody can answer a simple question such as how many learners in a local government area sat the third-term examination. Records are lost when a laptop fails or a records officer transfers. BrilliantEd replaces that with one authoritative register, role-based access, and an audit trail on every change, so a director can pull a verified figure for a ministry return in minutes rather than weeks.
The second problem is connectivity. Many schools in Kano, Jigawa, Katsina and Yobe have intermittent power and thin bandwidth, so a purely online product simply does not run. BrilliantEd is offline-first: each site runs a local node that captures attendance, marks and fee receipts without a connection, then reconciles to the central database when the link returns. Conflict handling is deterministic and every synchronisation is logged. A school can lose the network for a week and lose no data.
We licence BrilliantEd per site with an annual subscription, and we implement it ourselves rather than handing you an installer — requirements workshop, configuration, migration of legacy registers, training of records officers and fees-office staff, a full pilot term, then a supported go-live with engineers on the ground. Ninety-six of our engineers hold current vendor certifications, and the education practice is led from our Kano headquarters with delivery teams available in Abuja and Lagos for institutions in the south.
Functional modules
BrilliantEd ships as nine modules on one database. You licence the whole platform; you switch on the modules your institution is ready to run.
Enrolment & Records
Core registry
Capture new intakes, assign a permanent learner number, hold guardian details, medical notes and documents, manage transfers between arms and sites, and archive leavers without deleting history.
Timetabling
Scheduling
Build class, teacher and room timetables with clash detection, handle split arms and specialist rooms, publish to teacher and learner portals, and reprint after any mid-term change.
Results & Transcripts
Assessment
Record continuous assessment and examination scores, apply the grading scheme your board approves, compute positions and averages, and issue signed term reports and cumulative transcripts.
Fee Billing & Reconciliation
Finance
Raise fee schedules per class and per session, issue invoices with unique payment references, accept bank and gateway payments, and reconcile collections automatically against the bank statement.
Library
Resources
Catalogue titles with barcodes, issue and return against the learner record, track overdue items and fines, run stock counts, and report on circulation by class and subject area.
Hostel & Boarding
Residence
Allocate beds by block and room, record house masters and matrons, log exeat and sign-out movements, manage boarding fee lines, and produce nightly occupancy and headcount lists.
Parent & Learner Portals
Self-service
Give guardians a secure view of attendance, results, fee balance and payment history, and give learners their timetable, assignments and library loans on any low-end browser.
Biometric Attendance
Presence
Capture fingerprint or card attendance for learners and teaching staff at gate or classroom terminals, work fully offline, and roll daily presence into term attendance percentages.
SMS & E-mail Notifications
Communication
Send fee reminders, absence alerts, result-ready notices and closure messages to guardians through Nigerian SMS routes or e-mail, with delivery reports and per-message cost tracking.
BrilliantEd in numbers
410
School sites live
Across seven northern states
386,000+
Learner records managed
Basic and tertiary combined
₦11.4bn
Fees reconciled in FY2025
Bank and gateway collections
99.95%
Hosted uptime attainment
Managed services, FY2025
Editions and licensing
Annual subscription is charged per school site and includes hosting on our Kano and Abuja infrastructure, all platform updates, and standard support. Implementation is a one-off fee quoted after the requirements workshop.
| Edition | Scope | Annual licence (per site) | Implementation fee band |
|---|---|---|---|
| Starter | Up to 600 learners, one site, six core modules, e-mail support | ₦1,850,000 | ₦900,000 – ₦1,600,000 |
| Professional | Up to 3,000 learners, up to five sites, all nine modules, offline node, telephone support | ₦4,200,000 | ₦2,400,000 – ₦5,500,000 |
| Enterprise | Unlimited learners and sites, board-level consolidation, integrations, dedicated service manager | ₦9,500,000 | ₦6,000,000 – ₦18,000,000 |
| Board / ministry roll-out | State-wide deployment across many schools, priced per school in bands | From ₦185,000 per school | Quoted per programme |
What you get on day one
A BrilliantEd subscription is not a download. It includes the platform, the hosting, the migration of your existing registers, the training of the people who will run it, and a named engineer you can telephone. We would rather deliver forty schools properly than two hundred badly.
Where a client insists on holding data on its own premises, we will install the same platform on a server in your building and manage it remotely. The licence fee is unchanged; the hosting element is removed and replaced with an on-premises support line.
- Hosted in Nigeria, on infrastructure we own and operate
- Offline node for every site with poor connectivity
- Migration of up to five years of legacy registers
- Training for records, examinations and fees-office desks
- Role-based access with a full audit trail
- Free 30-day sandbox before you commit
Included in every edition
The following are part of the annual licence and are never charged as extras.
- Unlimited administrative and teaching-staff user accounts
- Guardian and learner portal accounts at no per-head charge
- Quarterly platform releases with new features and fixes
- Nightly encrypted backups with a 30-day retention window
- Disaster-recovery copy held in a second Nigerian location
- Term-report and transcript templates branded to your institution
- Data export in CSV and Excel at any time, without a fee
- Two refresher training days each session for new officers
- Access to the support desk on +234 803 047 9666
- Annual security review of your instance by our compliance team
How we implement BrilliantEd
A single-site deployment typically runs eight to twelve weeks. A state-wide roll-out is phased by local government area over two to four terms.
Requirements workshop
Two to four days on site with your records, examinations, fees-office and ICT officers. We document your grading scheme, fee structure, class arms, session calendar and reporting obligations, and agree the scope in writing.
Configuration
We configure sessions, terms, class arms, subjects, grading bands, fee heads, hostel blocks and user roles to match the workshop output, then walk you through the configured system before any data is loaded.
Data migration
We clean and load your existing registers, historical results, fee ledgers and staff lists from spreadsheets, legacy databases or scanned records, and give you a reconciliation report you must sign off.
Integration
We connect payment collection to your bank or gateway, wire up the SMS route, and build any interface your ministry or board requires for periodic returns.
Training
Classroom and hands-on training for administrators, records officers, examinations officers, fees-office staff and form teachers, plus a short guide for guardians. Delivered on site or at our Kano and Abuja training rooms.
Pilot term
One term running in parallel with your existing process at a small number of sites. We measure attendance capture rates, fee reconciliation accuracy and result-processing time, and fix what the pilot exposes.
Go-live
Cut over to BrilliantEd as the system of record. Legacy spreadsheets are archived read-only. Our engineers are on site for the first week of the term and on call for the second.
Hypercare
Sixty days of enhanced support with a named engineer, daily check-ins for the first fortnight, weekly usage reporting, and a formal handover to the standard support desk at the end.
Questions buyers ask
Can we host BrilliantEd ourselves rather than in your cloud?
Where is our data held, and does this satisfy the NDPA?
What happens in schools with no reliable internet or power?
Will it work with the systems we already have?
What are your support hours and response times?
Do we get the source code, and what happens if we leave?
Is training included, and how many people can attend?
Free 30-day sandbox
We will stand up a private BrilliantEd sandbox loaded with a sample of your own data — one school, one term — for thirty days at no cost and with no obligation. Your records officers can run a real result cycle in it before you sign anything. Write to [email protected] or call +234 802 913 8013 and we will have it ready within five working days.
See BrilliantEd running on your own data
Book a demonstration with the education practice in Kano, Abuja or Lagos, or ask for a written quotation against your school count.